MS-700 (Managing Microsoft Teams) exam guide SECOND EDITION (June 2022) now available for pre-order with 168 practice questions

Last year, fellow MVP and MCT Peter Rising and I collaborated on the first edition of an MS-700 exam guide. I’m pleased to share that soon (June 2022), our second edition will be released. It will have over 400 pages and 168 practice questions, and will follow the structure of the most up-to-date exam objectives, making it easy to study and focus on what’s most important when you need it.

Book cover for our MS-700 exam guide.

You can order our 2nd ed MS-700 exam guide here.

Successfully passing the MS-700 exam earns you the Microsoft 365 Certified: Teams Administrator Associate certification. This is an excellent way to prove skills and proficiency to employers (current and prospective) and also challenge yourself with keeping up-to-date on administering one of Microsoft 365’s core collaboration and communication apps.

I am super appreciative of my co-author, Peter Rising, as well as our reviewers Dan Rey, Yves Habersaat, and Vivek Vinod Sharma who helped make sure this exam guide is the best available. I also want to thank our reviewers from the first edition, Linus Cansby, Adam Deltinger, Amanda Sterner, and Mike Swantek for their foundational contribution that helped us get this far.

And lastly, thank you to all of the amazingly talented staff at Packt who welcomed us to this opportunity and worked with us to create and refine something we are so proud to share with the community.

MS-700 exam guide (2nd ed) table of contents

  1. Plan and configure network settings for Microsoft Teams
  2. Identify licensing requirements for Microsoft Teams
  3. Plan and configure security and compliance settings for Microsoft Teams
  4. Plan and implement governance and lifecycle management for Microsoft Teams
  5. Configure and manage external and guest users
  6. Configure and manage Microsoft Teams devices
  7. Creating and managing teams
  8. Plan and manage channels
  9. Manage chat and collaboration experiences
  10. Manage apps for Microsoft Teams
  11. Manage meeting experiences
  12. Manage phone numbers
  13. Manage Phone System for Microsoft Teams
  14. Monitor and report on a Microsoft Teams environment
  15. Troubleshoot audio, video, and client issues
  16. Mock exam
  17. Mock exam answers and explanations
  18. Answers (and explanations) to practice questions

Order our MS-700 exam guide here.

How to share your screen during a Microsoft Teams meeting

The process used when sharing your screen in Teams depends on whether you’re using the Teams desktop app or web app. I’ll cover both methods in this post, and provide a video demonstration for each.

Share your screen using the Microsoft Teams desktop app

Using the desktop app (installed on your machine), you can share your screen during a meeting in just a few clicks:

  1. Once inside the meeting, select the Share icon (rectangle with an arrow) in the upper right corner next to the Leave button.
  2. Choose which content you’d like to share with the other participants:
    • Screen (one of your monitors and everything you see on it, even if you change windows/apps)
    • Window (one specific window or app – prevents accidentally sharing things like your email)
  3. If you’ll be sharing video audio or music, toggle the button to include computer sound
  4. When finished sharing, use the same Share button to stop sharing.

If you’ll be sharing a PowerPoint presentation, consider using PowerPoint Live as opposed to just screen sharing the full-screen presentation. This enables your attendees to benefit from individual features that won’t affect others including:

  • Moving forwards and backwards through slides for a refresher or more time to consume the content
  • Changing slides to high contrast for better visibility
  • Translating slides to a language of choice
  • Click on links directly on slides (such as social media, references, survey, or company hyperlinks)

Watch the desktop version video demonstration to see these steps performed, including PowerPoint Live:

Share your screen using the Microsoft Teams web app

The web app is entirely browser-based, meaning you don’t need to have anything installed on your device to use it. You can access it anytime from any device with web access by navigating to https://teams.microsoft.com in your browser of choice.

In the web app, you can share your screen during a meeting by following these steps:

  1. Once inside the meeting, select the Share icon (rectangle with an arrow) from the lower central area menu. If the menu has disappeared, simply move your cursor around the meeting space to make it reappear.
  2. Choose which content you’d like to share with the other participants:
    • Desktop/Window (either a whole monitor or a specific app or tab). After you select this, you can then choose between:
      • Entire screen: A whole monitor/screen and everything that becomes visible on it.
      • Window: A single app or window (prevents accidentally sharing things like your email)
      • Microsoft Edge tab: A single browser tab (similar to the app/window option, this prevents accidentally switching to a sensitive app or tab)
      • If you’ll be sharing video audio or music, check the box to Share system audio
    • PowerPoint (PowerPoint Live): Select a recent presentation, or click Browse to find a presentation and utilize this feature.
  3. When finished sharing, use the same Share button to stop sharing or one of the Stop sharing dialogs you may see.

Watch the web version video demonstration to see these steps performed, including PowerPoint Live:

How to add apps to Microsoft Teams (Video)

In this final lesson for this course, learn how you can extend Microsoft Teams by adding additional apps to it. Whether from Microsoft or a third-party provider, your apps can be used within the context of Microsoft Teams making your day simpler and keeping more of your work within a single context.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

You can add or utilize additional apps in Teams in individual chat messages, channel conversation posts, channel or chat tabs, or your left-hand navigation rail. This makes it easier for you and your colleagues to quickly access important resources and tools all within a single context. Teams becomes a one-stop-shop for your communication and collaboration needs because of the flexibility app integrations provide.

Additional resources

How to search and use commands in Microsoft Teams (Video)

You can use the Microsoft Teams search bar to find content, conversations and chats, people, channels, and more. But you can also use it to execute commands. Learn about both in this lesson.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

Your search bar does more than just search. You can find files, messages, people, teams, channels, and more using the search bar and the filters available in results. You can also execute commands by beginning with a forward slash (/) and typing or selecting an available command such as /pop to pop a chat out into a separate window.

Be sure to check out the shortcut and command PDF handout linked below.

Additional resources

Personal settings, preferences, and status in Microsoft Teams (Video)

Learn how to manage your personal settings, app preferences, and your availability status in Microsoft Teams.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

In addition to managing your chat and channel notification settings, you’re also able to configure your status/availability, out of office settings, display preferences, and much more by taking advantage of all that’s available in your settings dialog (ellipsis next to your profile photo > Settings).

Click to enlarge

Additional resources

How to join and participate in Microsoft Teams meetings (Video)

Learn how to attend a Microsoft Teams meeting and what your options and features are when meeting online.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

Attending a meeting is usually as simple as clicking a join link and turning your devices (camera and microphone) on or off as desired. There are several features available to attendees throughout a meeting including chat and reactions, live captions, device settings, and more. Meeting organizers may also have attendees participate in polls, breakout rooms, and more.

Additional resources

How to schedule meetings in Microsoft Teams (Video)

Learn how to schedule Microsoft Teams online meetings.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

You can schedule Microsoft Teams meetings from Outlook or Teams, but by scheduling through Teams your join information, chat, files, whiteboard, attendance, and more are all added to the event details after scheduling, enabling you to prepare dynamic and engaging meeting experiences in advance as well as follow-up with attendees and keep meeting assets organized.

Teams meetings ca be scheduled from the Calendar node, a channel, or a chat. 

  • If scheduled from Calendar or via chat, the invite is sent from your individual calendar and the meeting chat and recording (when applicable) will be in your Chat node – specifically, the thread with the attendee(s).
  • If scheduled from a channel, the invite is sent to the group/team and lives on the group calendar (but still individually invites members). Attendance, recordings, and meeting chat will all be found in the particular channel’s Posts feed as well as in the event details from Calendar.

Be sure to check out Microsoft’s Microsoft Teams Meetings Quick Start Guide for 32 pages of additional information, resources, one-pagers, etc. related to Microsoft Teams meetings.

Additional resources

How to use @ mentions and Activity in Microsoft Teams (Video)

Learn how to manage your activity and personal preferences in Microsoft Teams, as well as how the usage of @ mentions improves communication and attention. Did you know there are 4 different ways to @ mention others?

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

From the Activity node in Teams, you can see when you’ve been @mentioned, added to a team, when others react or reply to your messages in chats and channel conversations, and more. You may also see specific app activity, such as Insights letting you know it’s time to check-in.

You can adjust your own notifications per channel and chat, or universally using your Settings Notifications settings.

Additional resources

How to add channel tabs and apps in Microsoft Teams (Video)

Adding tabs to your Microsoft Teams channels allows you to embed other apps, sites, documents, etc. for convenient, one-click access to important resources you and your colleagues use frequently. Learn how to create additional channel tabs in this lesson.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

Tabs allow you to extend the capabilities of your chats and channels. You can add a tab to a chat to embed a document you and your co-chatter use often together, such as an HR portal or a state financial resource. You could add a tab to a channel to give yourself and your teammates one-click access to a frequently used website, Power BI report, Power App, etc. No matter what specific app you’re adding in the tab, the idea is simplifying your work days by bringing as many tools, apps, processes, etc. into a single starting place – Teams becomes a single place from where you and your colleagues can access and work with most of what you need each day.

Additional resources

What are channel conversations in Microsoft Teams? (Video)

Learn the ins and outs of team channel conversations in Microsoft Teams. Channel conversations are more formal than chats, and offer slightly different features and behavior.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

Channel conversations allow you and your teammates to talk about that specific channel’s subject. For example, in a channel named Project Zebra, you’ll post conversations and replies regarding Project Zebra and use its Files tab for files about Project Zebra. Remember that files attached to conversation posts and replies are stored in a folder sharing the channel’s name in the team’s supporting SharePoint site.

Channel conversations and replies work in much the same way as chat in Teams. The primary difference is chat is typically ad hoc and less formal whereas your channel conversations are part of an official team (aka Microsoft 365 group) that tends to last longer and have regular membership changes as staff rotate in and out.

Additional resources