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How to use chat in Microsoft Teams (Video)

Learn the ins and outs of individual (1:1) and group chats using Microsoft Teams.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

Chats can be 1:1 or group. These chats can include external participants as well.

You can rename group chats, and you can also remove or add members to those group chats over time.

Any files you attach or receive via chat are stored in and shared from OneDrive.

You can integrate additional apps in your chats by adding tabs to the top (such as embedding a frequently used document or website) or by using the apps in individual messages (such as Forms for a quick poll).

Additional Resources

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What is Microsoft Teams? Intro and navigation (Video)

In this lesson, you’ll learn how to find and navigate Microsoft Teams. There are 11 more lessons in this chapter on Microsoft Teams.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

Microsoft Teams is where you and your colleagues can chat, meet, and collaborate.

Every team is built on a Microsoft 365 group. When a new team is created, a Microsoft 365 with the same name is created. This supports membership, but also creates a SharePoint site, OneNote notebook, and allows Forms workspaces, Power BI workspaces, and Planner usage.

The desktop and web versions of Teams are quite similar but you’ll notice significant differences when using the web version to attend or run meetings especially. 

You can chat 1:1 or in a group. These chats can be internal and/or external depending on the recipient’s and your organizational policies.

A team is essentially the Microsoft 365 group (a group of people). Those teams have channels which they use to separate their conversations, files, and apps by topic, subject, priority, etc. Think of it as a way to “folderize” your team’s collaborative tools and content.

The Teams Calendar is your Outlook calendar. Invites are still exchanged through Outlook.

Additional resources

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How to change a SharePoint site theme and navigation (Video)

You can change your SharePoint site’s navigation menus and overall theme. This lesson demonstrates how to get started.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

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How to roll up content across SharePoint Online sites (Video)

You can roll up and display content from across multiple sites in SharePoint Online using the news, documents, and events web parts. This video will demonstrate that process.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

The News, Highlighted content, and Events web parts allow you to pull in content from sites other than your current site. So, for example, if you’re building a home page for your site and add a news web part, you can choose to pull in a partner department’s site’s news to your site as well to provide a variety of relevant content to your members. 

Additional resources

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How to create news in SharePoint Online (Video)

News in SharePoint Online is a great way to disseminate information to your team and the entire organization. Learn how to create news in this video, then watch the content roll-ups lesson later in this course to see how your news can be pulled into other sites across your organization.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Notes

You can create and share news within and outside your SharePoint. News is highly visible to your members from the SharePoint start page, SharePoint mobile app, any of your pages that have the news web part, and any pages from other sites in your organization that are including news from your site.

Creating news is nearly identical to creating a page –  the main difference is what’s described in the previous paragraph – how it’s distributed, used in web parts, and consumed. The very nature of news is to be temporary – announcements, articles, write-ups, etc. Pages, on the other hand, are meant to be more permanent/evergreen as core resources/landing pages in your site’s navigation.

Additional resources

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How to create pages in SharePoint Online (Video)

Learn how to create additional pages for your SharePoint site. We’ll cover creating a page as well as adding section layouts and web parts.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

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How to use calculated columns in SharePoint Online lists and libraries (Video)

Learn how to create and use calculated columns in SharePoint lists and libraries. Not all calculated columns are mathematical – you could extract text or combine column values as well, for example. See the additional column reference handout for this lesson in the full course at www.NateTheTrainer.com.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

Additional resources

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How to do conditional view formatting in SharePoint Online (Video)

Creating conditional view formatting for your list and library views helps your colleagues find what’s important and more easily consume the information presented to them in the list or library. Learn how to configure conditional view formatting in this lesson.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

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How to use columns and views in SharePoint Online lists and libraries (Video)

Views are a great way to create multiple “reports” or ways of viewing the data contained in a SharePoint list or library. For example, you may want one view for managers, and another view of the same data targeted towards everyday users. In this lesson, you’ll learn about columns and how they’re used to create specific views.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.

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How to create and work in lists in SharePoint Online (Video)

Lists are one of the core components of SharePoint. Learn how to create a list and work with it in this video.

This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.

You can also watch the entire course as a YouTube playlist as well (just without the course discussions, quizzes, exam, and certificate). Be sure to subscribe to support my channel and for easy access to future content.