How to schedule a Microsoft Teams webinar

Previously we could schedule Teams meetings and Teams live events. Now there’s a new, third option called webinars for those “in-between” needs. It is currently rolling out (May 2021) so you may not see this option right away but check back soon.

Webinars enable up to 1,000 participants, but also come with some great features like custom registration pages with email confirmation to registrants, attendee reporting (in line with what we’re seeing in meetings and live events), and polls, chat, and reactions (as we have in meetings). We’ll also be better able to manage attendee audio/video as hosts of webinars.

Webinars can extend beyond 1,000 participants, though anyone beyond 1,000 will be view-only (non-interactive).

To schedule a webinar in Microsoft Teams webinar, follow these steps:

Scheduling a webinar in Microsoft Teams

1. Go to the Calendar via the Microsoft Teams client left-hand nav

The Calendar option in the left-hand navigation menu of Microsoft Teams.

2. Choose the dropdown arrow next to New Meeting in the upper right-hand corner and choose Webinar.

The new (May 2021) Webinar feature when scheduling Teams events.

3. Choose the dropdown arrow next to require registration to choose who should be required to register for the webinar in order to attend. You can choose None, For people in your org and guests, or For everyone.

Note: If For everyone is grayed out for you, your administrators will need to allow you to require it outside your organization via policy. See this documentation for more info. While currently PowerShell, we can expect to see UI settings added to the Teams Admin Center eventually as with other features.

The require registration option on a new Microsoft Teams webinar.

4. Select View registration form to configure the registration form attendees will complete.

The View registration form link on a new Microsoft Teams webinar.

5. Configure all of the details for the registration form, including any additional fields you want to add or speaker information.

Click to enlarge – Custom registration form configuration screen.

6. Click Save when finished customizing. You’ll see a preview of what your attendees will see and can copy the registration link from the top ribbon. When finished previewing, click the X in the upper-right hand corner to close the pop-up.

Click to enlarge – A custom registration form preview in Microsoft Teams when creating a webinar.

7. Complete the invite details for your presenters (matching the details you placed on the registration form, of course). Click Send when ready.

That’s it! Just be sure to only share the Registration link (open event from calendar and click Copy registration link) for your attendees and NOT the “Click here to join the meeting” link.

Click to enlarge – Share the “registration link” with attendees, not the “Join” or “Click here to join the meeting” links.

You can download current registration any time by re-opening the event from your calendar and selecting the registration file icon shown below.

Click to enlarge – Webinar details after creation.

Best Practices in SharePoint Migration webinar series summary

Novigo Solutions recently sponsored LSPUG by presenting a webinar series on SharePoint migration best practices.

Part 1: On-prem to on-prem migrations

Mohamed Ubaid presented Part 1 of the 2-part webinar series.

In this first session, you will get an introduction on how you can migrate your SharePoint On-Prem Farm from one domain to another. Often this scenario comes up during mergers, de-mergers, acquisitions and it is very important to make sure users are able to access SharePoint during and after the migration. What you will learn

  1. Pre-requisites before you start your AD and SharePoint Domain Migration
  2. Best practices to setup your new SharePoint Farm in new Domain
  3. Migrating users in SharePoint from old domain to new domain
  4. Best practices, Do’s and Dont’s during your Migration

Part 1 Tweeted Highlights

Part 2: On-prem to online migrations

Akdas Asif presented Part 2 of the 2-part webinar series.

In this session, you will get an introduction on how migration works with SharePoint On-Prem and how you can migrate effortlessly to SharePoint Online. We will discuss the native migration approaches for SharePoint On-Prem, and how tools like Sharegate or SharePoint Migration Tool from Microsoft can help migrate your content to SharePoint Online. What you will learn:

  1. The basics of SharePoint Migration (2010 to 2013 to 2016 to SPO)
  2. How tools like Sharegate or SharePoint Migration Tool from Microsoft work
  3. Best practices, Do’s and Dont’s during your Migration

Part 2 Tweeted Highlights

Sponsor #LSPUG

You can hold your own webinar or series of webinars for our group by sponsoring LSPUG.