July 2021 – NateChamberlain.com

July 18, 2021July 18, 2021

How to paste a copied URL as a web address instead of a hyperlinked title

You may have noticed that when you copy a web address from the Microsoft Edge browser bar and paste it somewhere, it shows a hyperlinked title instead of the web address. For some cases, this is great – it makes your emails, chats, and documentation look more professional.

For other cases, you’d like to actually see the URL (such as when creating print/unclickable resources or wanting to promote the address itself). Luckily, there’s just a slightly different method to use depending on what you’re hoping to achieve.

Copy/paste keyboard shortcuts to show web address or hyperlinked text

Normally, you can use Ctrl + C (copy) and Ctrl + V (paste). This is what will give you hyperlinked text instead of a web address by default. Your result would resemble NateChamberlain.com.

Use Ctrl + C (copy) and Ctrl + Shift + V (paste address) to show the web address instead of hyperlinked text. Your result would resemble https://natechamberlain.com/.

I prefer the keyboard shortcuts because they can be used everywhere, regardless of the destination app.

Right-click menu options when working in web apps (browser locations)

If you’re not a fan of keyboard shortcuts, you can also right-click to copy:

Then right-click to paste either option (web address or hyperlinked text). In this menu “Plan text” is the web address and “Link (Default)” is the hyperlinked text with the site/page title.

Right-click or paste options in other apps (like Office client applications)

You can look in your other apps for paste options like “Keep text only” in Office apps. See the following animation to see two of the paste options action. The first is “Use destination theme” which will keep the hyperlinked text. The last is “Keep text only” which shows the web address.

You can also find these paste options on the Home tab of Office apps:

Change the URL copy/paste default behavior in Microsoft Edge

If you want to permanently change how Edge handles copied links, you can go to Edge’s settings and change the default behavior. To find Settings in Edge, click the ellipsis (three dots) in the upper-right corner. Then choose Settings.

Once in settings, choose Share, copy, and paste from the left-hand menu to change the default behavior.

July 13, 2021July 14, 2021

SharePoint team vs communication site web part options

Depending on whether your SharePoint site is built on a team site template (has a left-hand navigation menu) or a communication site template (no left-hand navigation menu) you will have different options available for web parts to be used on your site’s pages.

Part of this may be because communication sites are not built on Microsoft 365 groups which are required for creating assets like Planner plans. The Planner web part requires its hosting site to share a supporting Microsoft 365 group. You’ll also notice a much more limited selection of third-party (non-Microsoft) web parts available in communication sites.

Note
Even though communication sites aren’t built on Microsoft 365 groups, you can use pre-existing Microsoft 365 groups to grant access/membership to your communication site.

These web parts help remind us of the purpose behind each template. Team sites are meant to be used for collaboration – therefore we see much more collaborative tools available in this template. Communication sites, however, tend to be more consumer-oriented and don’t typically need the third-party apps or collaborative tools to share their documents, news, knowledge, etc. with consumers.

Team sites have the most web part options, including many third-party options. The following web parts are unique to team sites:

Asana
Bitbucket (and Bitbucket Server)
GitHub (and GitHub Enterprise)
Google Analytics
Incoming Webhook
JIRA
Office 365 Connectors
Planner
RSS
Salesforce
Stack Overflow
Trello
UserVoice

Web parts available in a team site | Click to enlarge

There are currently no web parts in communication sites that are not also available in team sites.

In the following table, you’ll find all of the default available web parts, their descriptions, and which template(s) they’re each available within.

Web part	Description	Team	Communication
Asana	Track projects from start to finish	X
Bing Maps	Display a location on a map using Bing Maps	X	X
Bitbucket	Manage and collaborate on your code projects	X
Bitbucket Server	Manage and collaborate on your code projects	X
Button	Add a clickable button with a custom label and link	X	X
Call to action	Add call to action text and an image paired with a clickable button	X	X
Code Snippet	Add a Code Snippet to the page	X	X
Conversations	Show conversations from a Yammer group, user, topic, or home	X	X
Countdown Timer	Count down or count up to an important event	X	X
Divider	Add a line to divide areas on your page	X	X
Document library	Show a document library from this site	X	X
Events	Display upcoming events from your sites in a layout you choose	X	X
GitHub	Manage and collaborate on code projects	X
GitHub Enterprise	Manage and collaborate on code projects hosted on a GitHub Enterprise instance	X
Google Analytics	Get Google Analytics summary reports	X
Group calendar	Display a calendar from one of your Office 365 groups	X	X
Hero	Prominently display up to 5 pieces of content with links, images, pictures, or photos in a highly visual layout	X	X
Highlights	Show highlights of Yammer conversations	X	X
Image gallery	Show several images, pictures or photos in a gallery layout	X	X
Incoming Webhook	Send data from a service to your Microsoft 365 Group in real time	X
JIRA	Gather, organize, and assign issues detected in your software	X
Kindle Instant Preview	Show a preview of a Kindle book	X	X
List	Display a list from this site	X	X
List properties	Connect to a list web part on the same page and dynamically display a selection from that list	X	X
Markdown	Use Markdown language to add and format text	X	X
Microsoft Forms	Add a survey to collect responses or show results	X	X
Microsoft PowerApps (Preview)	Show a custom app created with PowerApps	X	X
My feed	Display a personalized feed of content and activities	X	X
News	Show news posts from one or more sites in a variety of layouts. You can filter news and target news to key audiences	X	X
Office 365 Connectors	Connect with other services to show updates and notifications from them	X
Organization chart	Show an organization chart (org chart) with structure and connections for a selected person	X	X
Page properties	Show details about your page like date, content type, or custom properties	X	X
People	Display selected people and their profiles	X	X
Planner	Show and work with a Planner board or charts	X
Power BI	Display a Power BI report	X	X
Quick chart	Show data in a simple bar or pie chart	X	X
Quick links	Show a collection of links in a variety of layouts with options for icons, images, and audience targeting	X	X
Recent documents	Display recent documents for the current user	X	X
RSS	Get RSS feeds for your group	X
Salesforce	Build relationships with your customers	X
Saved for later	Show the current page viewer’s documents and pages that they saved for later	X	X
Site activity	Show site activity such as files uploaded or edited, lists created, and more	X	X
Sites	Show important or interesting sites on your page	X	X
Spacer	Add vertical space between areas on the page	X	X
Stack Overflow	Ask and answer programming questions	X
Stream	Display a Stream video or channel	X	X
Trello	Manage Trello cards and tasks all in one place	X
Twitter	Display a Twitter feed	X	X
UserVoice	Collect new customer ideas, and track and respond to customers’ problems	X
Weather	Show the current weather in a location you choose	X	X
World clock	Show one or more clocks with time zones you choose	X	X
YouTube	Show a YouTube video on the page	X	X

A table detailing available web parts and in which site template you can find them for use.

July 8, 2021July 8, 2021

Microsoft Teams is Not a Zoom Alternative; It’s Much More

I recently wrote a blog post for Centriq Training on how Microsoft Teams is more than just a Zoom alternative. In the post, I detail (with a table comparison) how Teams and Zoom are similar in meeting and chat functionality. But Teams goes far beyond communication and really excels in being the “one-stop shop” of enterprise communication and collaboration.

The post is broken down into:

Intro (What is Teams, what is Zoom, and why do people ask Teams vs Zoom?)
Microsoft Teams vs Zoom (for online meetings) with feature comparison
What’s unique about teams
- Participant limit and meeting types
- File integration
- Pre-connected apps teams can use
Conclusion (go beyond just chat and meetings with a single app for all productivity, collaboration, and communication)

Read the entire post on Centriq’s blog here: Microsoft Teams is Not a Zoom Alternative; It’s Much More.

July 2, 2021July 2, 2021

How to restore a file deleted from a Microsoft Teams channel

Microsoft Teams is the place where groups of people come together to communicate and collaborate. A large part of that collaboration is document storage, sharing, and co-authoring. In Teams, files can be found on the Files tab of each channel within a team.

Did you know the Files tab is actually showing you the contents of a SharePoint folder associated with that channel?

Because Teams files are stored in SharePoint, any file deleted from a Teams channel goes to the associated SharePoint site’s Recycle Bin. We need to go to that Recycle Bin to restore the deleted file from there.

Click to enlarge | The dialog that appears when deleting a Teams file shows us it’ll go to the (SharePoint) site Recycle Bin.

How to restore a deleted Teams file

To find the correct SharePoint site for the team in question, we first open the Files tab for the channel from which you originally deleted the file. Then choose Open in SharePoint. If you don’t see it, you may need to use the ellipsis (…) then select it as seen in the following screenshot.

Next choose Recycle Bin from the left-hand navigation menu.

Finally, select the file you deleted then choose Restore from the ribbon menu.

Idea: Add the Recycle Bin as a channel tab

If you’re part of a team that is frequently accessing the Recycle Bin, you can pin it as a tab in your channel(s). Start this by clicking the plus sign (+) to the right of your existing tabs.