How to get a Microsoft Teams meeting attendance report

white graphing paper

Microsoft Teams has three types of virtual meetings:

  • Meetings
  • Webinars
  • Live Events

Live events already had a nice attendance report (which I assume will be available for webinars as well), but traditional/regular meetings had yet to see a similar feature until now. You could always export attendance during the meeting, but it was a snapshot at that moment and you didn’t capture those who had left early or joined late depending on when you exported it. It also didn’t capture join/leave times.

Now meetings have attendance reports that you can get AFTER the meeting as well. Note that you must be the organizer, and your admin must have enabled this ability. See here for more info.

You can get these attendance reports in the meeting chat once the meeting ends (a report icon will appear) or simply follow these steps later to retroactively get the report from meeting details:

  1. Open the meeting/event in Teams to view Meeting Details
  2. Click the Attendance report icon to download the Excel file to your machine’s Downloads folder
Click to enlarge

The resulting report will feature these details:

  • Total participants
  • Meeting start/end
  • Attendee name
  • Attendee join/leave times
  • Duration attended
  • Email
  • Role
Click to enlarge