Did you run out of capacity in your Dataverse environments from Power Automate and Power Apps usage? You have several options, and I’ll cover four in this post:
- On a trial? Change the environment type
- Purchase a capacity add-on
- Free up space
- Delete unused environments
Not what you’re looking for? Check out this detailed information on Dataverse storage capacity.
On a per user plan trial?
Change the environment type from Production to Trial. This will allow you to proceed with provisioning the environment for your trial purposes. You can later convert this to Production, but only if you have more database capacity when you’re ready to do so.
Purchase a capacity add-on
Not on a trial? Just out of space? Maybe it’s time to purchase a capacity add-on. View full documentation for more information on this, but here are the basic steps to purchase a capacity add-on:
As a global admin, go to the Microsoft 365 admin center (https://admin.microsoft.com). Then choose Billing > Purchase services from the left nav.
In the search bar, search for capacity and choose the type of capacity you’d like to add for your organization (i.e. Power Apps portals page views, AI Builder, etc.).
Choose Details for the capacity type you’re seeking to expand and complete your purchase.
You should also be sure to check out these two resources once you’ve completed your purchase:
- Allocate or change capacity in an environment – Power Platform | Microsoft Docs
- Control who can allocate add-on capacity – Power Platform | Microsoft Docs
Free up space
Just trying to clean up a bit? Start your evaluation by going to the Power Platform admin center’s Capacity page to see what’s using up the most space. Are there things you could clean up? Notice any unusual usage?
Depending on what you find in the Capacity page, you may find yourself wanting to look more closely at environments. To do this, select the Environments node from the left-hand nav.
From Environments, you can select an environment and choose to view its resources which will give you a good idea of what might be using more than anticipated. Perhaps a flow or app just needs adjusted. You could, for example, open a listed environment and choose Resources > Flows, examine the flows using the environment, see their owners, and even disable the flows until further action can be taken to address the underlying issue.
Delete an environment
See any environments that could be deleted? Just keep in mind a deleted environment takes its resources and backups too – so consider any flows, apps, etc. that might need updated to use a different environment first.
If you do determine there are unused and unneeded environments in your organization, you can delete them from the Power Platform admin center.
- Log in to the Power Platform admin center
- Click on Environments on the left nav if not already there
- Select the environment that you wish to delete, and choose Delete (can’t delete your default environment, though)
Environment owners have 7 days from deletion to recover it if they wish.