How to share your screen during a Microsoft Teams meeting

The process used when sharing your screen in Teams depends on whether you’re using the Teams desktop app or web app. I’ll cover both methods in this post, and provide a video demonstration for each.

Share your screen using the Microsoft Teams desktop app

Using the desktop app (installed on your machine), you can share your screen during a meeting in just a few clicks:

1. Once inside the meeting, select the Share icon (rectangle with an arrow) in the upper right corner next to the Leave button.
2. Choose which content you’d like to share with the other participants:
   • Screen (one of your monitors and everything you see on it, even if you change windows/apps)
   • Window (one specific window or app – prevents accidentally sharing things like your email)
3. If you’ll be sharing video audio or music, toggle the button to include computer sound
4. When finished sharing, use the same Share button to stop sharing.

If you’ll be sharing a PowerPoint presentation, consider using PowerPoint Live as opposed to just screen sharing the full-screen presentation. This enables your attendees to benefit from individual features that won’t affect others including:

• Moving forwards and backwards through slides for a refresher or more time to consume the content
• Changing slides to high contrast for better visibility
• Translating slides to a language of choice
• Click on links directly on slides (such as social media, references, survey, or company hyperlinks)

Watch the desktop version video demonstration to see these steps performed, including PowerPoint Live:

Share your screen using the Microsoft Teams web app

The web app is entirely browser-based, meaning you don’t need to have anything installed on your device to use it. You can access it anytime from any device with web access by navigating to https://teams.microsoft.com in your browser of choice.

In the web app, you can share your screen during a meeting by following these steps:

1. Once inside the meeting, select the Share icon (rectangle with an arrow) from the lower central area menu. If the menu has disappeared, simply move your cursor around the meeting space to make it reappear.
2. Choose which content you’d like to share with the other participants:
   • Desktop/Window (either a whole monitor or a specific app or tab). After you select this, you can then choose between:
     • Entire screen: A whole monitor/screen and everything that becomes visible on it.
     • Window: A single app or window (prevents accidentally sharing things like your email)
     • Microsoft Edge tab: A single browser tab (similar to the app/window option, this prevents accidentally switching to a sensitive app or tab)
     • If you’ll be sharing video audio or music, check the box to Share system audio
   • PowerPoint (PowerPoint Live): Select a recent presentation, or click Browse to find a presentation and utilize this feature.
3. When finished sharing, use the same Share button to stop sharing or one of the Stop sharing dialogs you may see.

Watch the web version video demonstration to see these steps performed, including PowerPoint Live: