How to delay or schedule Teams chat messages to send at a later time

If you’re working after hours or want to send a chat message during someone else’s working hours (such as when your colleagues are geographically dispersed across time zones), you can schedule your message to send at a later time in Teams. This works for both internal and external chat recipients.

This only applies to chats – not channel conversation posts.

Here’s how to delay Teams chat messages:

How to schedule Teams messages to send later

  1. Compose your message as you normally would.
  2. Right-click the Send button and set the date and time you’d like the message to be delivered
The message scheduling dialog when delaying a Teams message delivery | Click to enlarge
  1. Click Send at scheduled time
  2. Click the Send button
A scheduled message in a Microsoft Teams chat | Click to enlarge

That’s it! Your message will be sent at the scheduled time.

How to edit or delete a scheduled chat message in Microsoft Teams

Later, you may change your mind or want to edit the message text or change the delivery time for a previously scheduled message.

Deleted scheduled messages will not be delivered and cannot be restored.

Here’s how to edit or delete a scheduled message:

  1. Hover over the scheduled message and select the ellipsis ()
  2. Click Edit (or Delete if that’s what you want to do)
Edit option for a scheduled message | Click to enlarge
  1. Edit the message and select the checkmark when finished to save your changes.
A scheduled message in edit mode | Click to enlarge

That’s it!

If you don’t see the Edit option, it is likely that your Teams administrator has assigned a messaging policy to you that prevents editing sent messages. This is a simple toggle in the messaging policy they control.

Business use cases

Here are some scenarios in which scheduling messages to send later might be appropriate:

  • You want to send a message outside of business hours but don’t want it to end up at the bottom of many others to come
  • You want to send a reminder about an upcoming meeting or deadline
  • You want to send a message when someone is in a different time zone
  • You want to send a message when someone is on vacation or out of office
  • You want to make sure you don’t forget to welcome somebody back, or acknowledge a significant date

References and further reading

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