This lesson demonstrates how you can upload existing files and folders from your local machine or a shared network drive to your OneDrive for Business. Doing so puts your files in the cloud, giving you access to your files anywhere, anytime, on any device.
This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.
You can use the Upload button to upload one or many files, or a folder (or several) which will include any sub-folder structures and their files. You can also drag-and-drop files from a local location (shared network drive, your desktop, etc.) via File Explorer into your browser with OneDrive open. This includes the ability to drag into a specific folder in OneDrive.
Whether you’re in OneDrive, SharePoint, or Teams, you’re bound to run into the Office web apps (the web-based versions of Word, Excel, PowerPoint, etc.) at some point. Learn how to create and edit files completely online without needing any Office desktop apps installed on your machine. We’ll also cover interesting and useful features like the Immersive Reader.
This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.
When you create a new file from OneDrive (using the New button), it’ll open in an Office web app (Word Online, Excel Online, PowerPoint Online, OneNote Online, etc.) – a browser-based version of the application.
Be sure to switch from the simplified ribbon in the web app to the classic ribbon if you want it to more closely match the desktop experience visually.
Be sure to rename any new files by clicking on the document title in the title bar (by default, it’ll name your new file to something like Document.docx, Presentation.pptx, etc.).
Edit files
You can open a OneDrive or SharePoint document in the desktop version of an app by selecting Open in Desktop app from inside the document itself. You can also select the document from OneDrive, then choose Open > Open in app from the ribbon menu (so you don’t have to open a document first to go straight to the desktop version).
Editing a file in OneDrive is as simple as opening the file – it’s immediately ready to be edited once opened and Autosave is on automatically as long as it’s a cloud-based document in Microsoft 365 (saved in OneDrive or SharePoint). Note: To use Autosave in the desktop version of Office apps, you must have the Office 365 suite installed on your machine and not Office 2016 (or another year).
Learn how to manage your OneDrive files through organization, copying and moving, and more in this lesson.
This video is part of my FREE 30+ lesson self-paced online training course called Collaboration in Microsoft 365 (OneDrive, SharePoint, and Teams). Enroll today at https://www.NateTheTrainer.com for the full learning experience including lesson discussions, quizzes, exams, and a completion certificate.
In OneDrive, you can use folders (whether uploaded or created from the New button) to organize files. You can have multiple levels of folders.
You can drag-and-drop files into and out of folders (use the breadcrumb menu to drag files up a level).
Select files and/or folders and use Move to and Copy to to move files inside or outside your OneDrive. If moving or copying files outside your OneDrive, you can select a SharePoint site’s document library as a destination. You can also create new folders from the Move to and Copy to panels.
Sorting, filtering, and searching
Use column headers in My files, Recent, and Shared to quickly group, sort, or filter your files.
Use view settings (upper right) to change sort or style.
You can use the filters pane in Shared to narrow down results and find what you’re seeking more quickly.
You can use search to find files quickly as well – it searches file names as well as their contents.
This year I released my free Collaboration in Microsoft 365 training course that covers the essentials of OneDrive, SharePoint, and Teams – the collaboration core of M365. I’ve also just made it available as a YouTube playlist to make sure the content is available to the broadest audience and doesn’t require enrollment or prerequisites.
So when should you use which?
The course itself has more than just the video lessons. I’d recommend enrolling in the actual course for all 30+ video lessons as well as discussion and Q&A forums with me and the other students, quizzes to check your learning along the way, and a completion certificate. It’s also a fun thing for teams to enroll in and go through together. And even if you just do the 2-week free access to knock out the quizzes and get the certificate, you’ll have access to the videos on YouTube forever.
You can also just go through the YouTube playlist (4+ hours total) and use the individual videos to:
Skip to and learn topics you’re less familiar with
Share important topics and tips with coworkers easily
Embed specific videos for your LMS, Teams, SharePoint, or other internal training resources
Enhance your presentations and training efforts with in-the-moment learning videos, or as a reference to share after an engagement for continued learning or refreshers
No matter how you choose to learn and share Collaboration in Microsoft 365, I hope you find it valuable and enjoy the experience as much as I enjoyed putting it together.
The most important thing for me in my MVP contributions is doing my part to share free information and resources with the community. Sometimes that has meant speaking at a free event or user group, posting blog tutorials, or helping connect learners to resources via social media or email.
Lately I had been wondering how I could level up my impact since I’m not speaking at as many events these days (as with many of us). How could I provide “session-like” experiences online, but beyond just a one-time user group or virtual event? I wanted a way to connect to learners in new ways, and to do something unique.
After much research and seeing some inspiring examples in the MVP community (such as the Excelerator course and the RADACAD Academy), I decided I’d try my own hand at a self-paced, online course.
There are so many great learning experiences are out there – some are free (like Microsoft Learn) and others come at a hefty price point (like large conferences and subscription services). I’m excited to offer this to learners for free, because free access to information and learning is near and dear to my heart. I wouldn’t be where I’m at today if there weren’t free opportunities for me along my own path.
I'm just getting started and plan to expand and release more content and layers of experiences in the future. But for now, the course includes:
30+ video and text lessons on OneDrive, SharePoint, and Teams created by yours truly
Discussion threads on each lesson, and a learner Community for general questions and Q&A that don't fit into a single lesson
3 product-focused quizzes with 10+ questions each, and one final exam with another 30+ questions
A course certificate upon completion
If you find value in the course and are able, I do have a $25 "tip" option at enrollment to help defray the expenses that go into creating a course like this. You can also donate a different amount here. I appreciate your support and your kindness immensely. Thank you for being a part of my community.
And if you're looking for something more or are interested in live, instructor-led training (in-person or virtual) for your organization, the M365 team at Centriq Training in Kansas City would love to work with you to deliver tailored and effective training solutions that meet your specific needs.
One year ago today, I announced and released my first-ever email course. To celebrate its birthday, I’m giving it away for FREE! I enjoyed building the course and I’m confident there’s something new and exciting in it for everyone, even a year later.
This email course delivers a healthy serving of OneNote each day, for seven days. Topics include:
Flavors of OneNote (multiple devices, multiple versions)
Audio tips and tricks
Working with files in OneNote
Image magic in OneNote, like searching text within images
Keyboard shortcuts to maximize your efficiency
OneNote + Outlook
Tags and Tag reports (summary pages)
Requirements:
Includes GIFs and relies on images to demonstrate tips so must support HTML message formats
Must allow emails from MailChimp (check spam/junk if you don’t get your first email within 24 hours of signing up)
My number one compliment at trainings comes from my live, interactive elements like my Mentimeter quizzes. But I’m branching into a new type of interactivity that might begin in the training classroom but carries on with attendees after they leave.
I’m talking about handouts. Attendees are more likely to remember sessions, topics, and facts if they had a little fun along the way. Not every handout has to be a glossary. Bingo, for example, challenges end users to explore various capabilities in SharePoint they otherwise may not have considered.
SharePoint Bingo and O365 Crossword: These two downloadables encourage attendees to listen up and have certain prompts in mind throughout your talk such as “how could I add a new list?” or “we can live stream events?? with what?” They can work on these throughout the session as they learn, or take it back to their desks. A great way to encourage participation is to offer an incentive such as “add your name and turn it in when you’re done for a chance to win a Surface Go.”
SharePoint Sudoku: This one is just for fun and is a great “added bonus” handout for your session. It’s also great for those attendees that show up 15 minutes early and might appreciate something to do in the meantime.
I’m happy to create a custom crossword or bingo downloadable for your needs at the same cost of these examples (no setup fee). DM me on Mastodon or send me a message via he form below with your scenario and let’s work together to make training fun!
I often hear from my session and training attendees that they enjoy the interactive elements of my sessions. I usually end each session with a swag or book giveaway based on the highest scoring participant in a Mentimeter quiz. Sometimes my only follow-up is: “I loved that quiz, how can I do that for my own team?” The nice thing is even if an attendee knew everything I mentioned in my 101, they still left with a new tool they can use to engage their co-workers and attendees.
Note: I don’t get any affiliate or referral program perks for this. I just truly appreciate the value Mentimeter has added to my presentations and wish the same success for you.
What is Mentimeter?
Mentimeter is a service that allows participants to “join” quizzes or surveys you create without needing an account. Once you create your questions and indicate the correct response(s) (if applicable), you click present. Attendees see the “access code” at the top of the screen and, using their mobile device or computer, join the quiz using their name (whether they choose to use their real name or not is up to them). Results show up on the screen in real-time.
Mentimeter allows you to get to know your audience better, engage them in friendly competition, or just solicit questions throughout your talk. This allows for your more introverted attendees to be comfortably engaged whereas otherwise you may not have heard from them at all. It also allows your questions to be “compiled” until you’re at a good stopping place to address them.
From menti.com (attendee view after a question has ended)
For quizzes as seen above, voting is closed after a specified time for each question and points are awarded on accuracy AND speed of response. You can even display a leaderboard between questions to get the room more engaged and competitive. There is never a tie, which makes it easy to give away swag to the top two or three.
When you’re done, you can export PDFs of the question slides to share attendee questions, responses, comprehension, etc. and then reset the presentation so it’s ready for your next session. If you have a paid license, you can export to excel instead of PDF.
Personally I use the free version because it gives you up to six quiz questions, or three survey questions which is the perfect size for an end-of-session “what did you learn” quiz or intra-session “touch-base.” But there are also licenses that allow more questions, different question types, and some pretty impressive capabilities for various events and campaigns.
How to create a live poll or quiz using Mentimeter
Once signed in, click “New Presentation,” name and click “Create Presentation”
Choose quiz if you’ll be awarding points for accuracy and speed, otherwise choose from available survey types (no correct answers, just polling the audience). After each is added and configured, click “New Slide” to create another.
When you’re ready to present, click “Present” and you’ll go full-window with an view suitable for the big screen, and that pulls in real-time responses from attendees:
On an attendee’s phone (or tablet/computer), they see mobile-friendly options for interacting with your questions:
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