Note: Applies to SharePoint Online/O365 and modern experiences only.
In SharePoint Server/on-prem, we have to manage content types and allow links to documents before we can link to documents outside the current document library. But in SharePoint Online/O365, there’s a Link option on the New menu that does all the work for us, and without even needing to adjust the library’s content type settings.
Modern experience in SharePoint Online/O365
In a modern-view document library, simply use New > Link.
Then paste a URL to the file, or select it from recent files which, yes, will include files modified even outside the current library.
This will add a link/shortcut within your document library to the document stored/managed elsewhere.
Recently, SharePoint Online/O365 (and soon SP 2019?) released an upgrade to the page title area of modern pages. Previously, the header area of a page was restricted to a banner image and text. Then they released an update that allowed customizing the image. Then removing the image. Now we’ve leaped ahead and you can choose from four layouts:
First edit the modern page and click the “Edit” icon on the title area:
Select a layout & alignment
Image and title
Add “tag” text above the title
Show published date
Don’t forget to save your changes and publish your page when finished.
I happily stumbled across an update to modern document libraries I hadn’t noticed before. The modern document library “new item” menu now includes an option to “Edit New Menu” which pulls up this pane in-context:
And also includes the ability to upload a new template directly from the menu, rather than through content type settings.
Any new templates added via this method will use the default content type for that library, but provides a way to have multiple templates for a single content type.
In the modern SharePoint experience, you can clean up ordinary link lists with very little effort, thanks to SharePoint’s icon library.
Whether you need a Teams icon (teams), dog (fangbody), tooth (teeth) or football (football), you can search for icons and use those for adding visual cues and iconography to your sites. Here’s how you can implement this on your page(s):